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- How To Make A Document In Pdf Format File
- How To Make A Document Writable In Pdf Format
- Make Document Into Pdf
- Convert Word Documents Pdf Format
- Make Pdf Word Document
2020-12-22 10:59:01 • Filed to: How-To • Proven solutions
When handling PDF files at work or home, you may notice that some files cannot be opened by some of the latest document programs. In that case, you should ensure that your PDF files are compatible with different browsers and the emerging applications by optimizing them to a standard format known as PDF/A. In case the term PDF/A is new to you, there is no need to worry. This article defines PDF/A to you. It also describes PDFelement you can use to convert PDF to PDFA and the steps that you need to follow.
Method 1: How to Convert PDF to PDF/A Format
With PDFelement, there are two ways for you to make PDF/A format from PDF. You can either convert a PDF file to a PDF/A one, or you can save a PDF file as PDF/A after you make some editing on the document. Follow the steps below to learn how to do this.
Step 1. Open PDF File
Open PDFelement on your computer. On the home window, you'll see some useful tabs displayed on it. Click on the 'Open files' button and choose the PDF document as you want to convert and select 'Open'
Step 2. Convert to PDF/A Format
Next, go to the menu bar and select 'Convert' and then click the 'To PDF/A' button. Select the file type under 'Save as type' dropdown menu and press 'Save', and your PDF file will be converter into PDF/A in a few seconds.
Method 2: How to Save PDF as PDF/A
Step 1. Open PDF file
Double-click on the quick-start button on your desktop to launch PDFelement. After the program is opened, you can open the PDF file that you want to save as PDF/A by clicking the 'Open File' button on the Home window. Alternatively, you can drag the PDF and drop it on the primary window of PDFelement.
Step 2. Edit PDF File (Optional)
To edit the PDF, go to the 'Edit' tab in the top toolbar. You can click on the 'Edit' button to make changes to the texts of the PDF document. You can use either 'Line Mode' or 'Paragraph Mode' to edit. The Paragraph Mode enables you to edit the content paragraph by paragraph. In the Line Mode, each line is separated into a block to be edited. You can add text, change font type, font size, and remove some text in your file using the two modes.
Also, there are other options like 'Add Text', 'Add Image', 'Link' and so on, which you can use to customize your PDF file. When you're done with editing, you can go to other tabs on the menu bar like 'Comment' and 'Protect'.
Step 3. Save PDF as PDF/A Format
Hit the 'File' menu and then go to the 'Save As' button and choose a place to save your file. A pop-up window will appear that enables you to choose PDF/A standard, and you should click on the drop-down list and choose 'PDF/A Files(*.pdf)'. And then you can click on the 'settings' button to check on more details about the convert formats. After everything is set and done, click on the 'Save' button to save your edited PDF as PDF/A.
How To Make A Document In Pdf Format File
PDFelement is the perfect solution for saving PDF as PDF/A format. The tool has a variety of editing options that allow you to edit your PDF before you save it as PDF/A. For instance, you can add some text, cut, or delete some text from your PDF before the conversion. How much does office cost. Besides, this tool allows you to scan and convert image-based files using OCR technology. The OCR feature supports more than 20 languages which can totally meet your need.
It is also a PDF creator that converts images, Office documents, text and HTML to PDF. It can also split large PDFs or merge multiple PDFs into a single PDF. You can also use it to add electronic and digital signatures to your PDF. More so, it can encrypt your PDF with passwords for permission restrictions. How to take a print screen shot. Lastly, it is a PDF viewer that supports viewing of PDFs with preferred layout settings.
What is PDF/A
PDF/A is an ISO-standardized version of PDF format designed for archiving and preservation of electronic documents on a long-term basis. The PDF/A standard identifies a profile for electronic documents that guarantee that the documents can be reproduced the same way using different software in the future. A fundamental element of this reproduction is the need for the PDF/A to be 100% self-contained. All the information need to display the document, in the same way, is embedded in the file. The info includes all content, fonts and color formation.
Video on How to Convert PDF to PDF/A with PDFelement
How To Make A Document Writable In Pdf Format
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Portable Document Format (PDF) is actually a family of file formats, and this article details the ones that are most relevant for form developers. Many of the technical details and standards of different PDF types are evolving and changing. Some of these formats and specifications are International Organization for Standardization (ISO) standards, and some are specific intellectual property owned by Adobe.
This article shows you how to create various types of PDFs. It will help you understand how and why to use each one. All these types work best in the premier client tool for viewing and working with PDFs—Adobe Acrobat DC.
This is an example of a PDF/A file in Acrobat DC.
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Sample files can be downloaded from here
XFA PDF
Adobe uses the term PDF form to refer to the interactive and dynamic forms you create with AEM Forms Designer. It's important to note that there's another type of PDF form, called an Acroform, that's different from the PDF forms you create in AEM Forms Designer. The forms and files you create with Designer are based on Adobe's XML Forms Architecture (XFA). In many ways, the XFA PDF file format is closer to an HTML file than it is to a traditional PDF file. For instance, the following code shows you what a simple text object looks like in an XFA PDF file.
As you can see, XFA forms are XML based. This well-structured and flexible format enables an AEM Forms Server to transform your Designer files into different formats, including traditional PDF, PDF/A and HTML. You can see the complete XML structure of your forms in Designer by selecting the XML Source tab of the Layout Editor. You can create both static and dynamic XFA forms in AEM Forms Designer.
Static PDF
Static XFA PDF forms won't change their layout at runtime, but they can be interactive for the user. The following are a few advantages of static XFA PDF forms:
- Static XFA PDF forms won't change their layout at runtime, but they can be interactive for the user.
- Static forms support Acrobat's Comment and Markup tools.
- Static forms enable you to import and export Acrobat comments.
- Static forms support font sub setting which is a technique that can be done on an AEM Forms server.
- Static forms can be rendered using the in built pdf viewer that comes with modern browsers.
You can create static pdfs using AEM Forms Designer by saving the XDP as Adobe Static PDF Form
Dynamic Forms
Dynamic XFA PDFs can change their layout at runtime, so the commenting and markup features aren't supported. However, dynamic XFA PDFs do offer the following advantages:
- Dynamic forms support client-side scripts that change the layout and pagination of the form. For instance, the Purchase Order.xdp will expand and paginate to accommodate an endless amount of data if you save it as a dynamic form
- Dynamic forms support all the properties of your form at runtime, whereas static forms support only a subset
You can create dynamic pdfs using AEM Forms Designer by saving the XDP as Adobe Dynamic XML Form
Dynamic forms cannot be rendered using the in built pdf viewers of the modern browsers.
PDF File (Traditional PDF)
The most popular and pervasive PDF format is the traditional PDF file. There are many ways of creating a traditional PDF file, including using Acrobat and many third-party tools. Acrobat provides all the following ways to create traditional PDF files. If you don't have Acrobat installed, you may not see these options on your computer.
- By capturing the print stream of a desktop application: Choose the Print command of an authoring application and select the Adobe PDF printer icon. Instead of a printed copy of your document, you'll have created a PDF file of your document
- By using the Acrobat PDFMaker plug-in with Microsoft Office applications: When you install Acrobat, it adds an Adobe PDF menu to Microsoft Office applications and an icon to the Office ribbon. You can use these added features to create PDF files directly in Microsoft Office
- By using Acrobat Distiller to convert Postscript and Encapsulated Postscript (EPS) files into PDFs: Distiller is typically used in print publishing and other workflows that require a conversion from the Postscript format to the PDF format
- Under the hood, a traditional PDF is very different than an XFA PDF. It doesn't have the same XML structure, and since it's created by capturing the print stream of a file, a traditional PDF is a static and read-only file.
A Certified Document provides PDF document and forms recipients with added assurances of its authenticity and integrity.
Acroforms
Acroforms are Adobe's older interactive form technology; they date back to Acrobat version 3. Adobe provides the Acrobat Forms API Reference, dated May 2003, to provide the technical details for this technology. Acroforms are a combination of the
following items:
- A traditional PDF that defines the static layout and graphics of the form.
- Interactive form fields that are bolted on top with the form tools of the Adobe Acrobat program. Please note that these form tools are a small subset of what's available in AEM Forms Designer.
PDF/A (PDFs for Archive)
PDF/A (PDF for Archives) builds on the document storage benefits of traditional PDFs with many specific details that enhance long-term archiving. The traditional PDF file format offers many benefits for long-term document storage. The compact nature of PDF facilitates easy transfer and conserves space, and its well-structured nature enables powerful indexing and search capabilities. Traditional PDF has extensive support for metadata, and PDF has a long history of supporting different computer environments.
Like PDF, PDF/A is an ISO standard specification. It was developed by a task force that included AIIM (Association for Information and Image Management), NPES (National Printing Equipment Association), and the Administrative Office of the U.S. Courts. Since the goal of the PDF/A specification is to provide a long-term archive format, many PDF features are omitted so the files can be self-contained. The following are some key points about the specification that enhance the long-term reproducibility of the PDF/A file:
- All content must be contained in the file, and there can be no dependencies on external sources like hyperlinks, fonts, or software programs.
- All fonts must be embedded, and they need to be fonts that have an unlimited-use license for electronic documents.
- JavaScript isn't allowed
- Transparency isn't allowed
- Encryption isn't allowed
- Audio and video content aren't allowed
- Color spaces must be defined in a device-independent way
- All metadata must follow certain standards
Viewing a PDF/A file
Two files in the sample files were created from the same Microsoft Word file. One was created as a traditional PDF and the other as a PDF/A file. Open these two files in Acrobat Professional:
Make Document Into Pdf
simpleWordFile.pdf
simpleWordFilePDFA.pdf
Although the documents look the same, the PDF/A file opens with a blue bar across the top, indicating that you're viewing this document in PDF/A mode. This blue bar is Acrobat's document message bar, which you'll see when you open certain types of PDF files.
Convert Word Documents Pdf Format
The document message bar includes instructions, and possibly buttons, to help you complete a task. It's color-coded, and you'll see the blue color when you open special types of PDFs (like this PDF/A file) as well as certified and digitally signed PDFs. The bar changes to purple for PDF forms and to yellow when you're participating in a PDF review.
Make Pdf Word Document
If you click Enable Editing, you will take this document out of PDF/A compliance.
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